6 Best Vendors for Buying and Renting Laptops for Remote Companies in 2026

Equipping a distributed team sounds simple until you're coordinating laptop deliveries across twelve countries, chasing down devices from former employees, and realizing your tracking system stopped working months ago. At scale, IT spends more time on logistics than actual IT work.

This guide compares how leading vendors handle buying, renting, delivering, retrieving, and managing laptops for remote companies.

Why IT asset management matters for remote teams

Every new hire in a different country needs a laptop that arrives on time, comes preconfigured with MDM, and meets security standards. When someone leaves, you need that device back, wiped clean, and ready for redeployment. If any step breaks—delayed delivery, lost device, data on an old laptop—you're dealing with security risks and wasted budget.

The problem scales fast. Hiring 150 people across the US, Brazil, and India means sourcing vendors in different countries, managing multiple currencies, navigating customs, and tracking devices across outdated spreadsheets. IT teams spend hours on logistics, Finance has no visibility into assets, and People teams field frustrated messages from new hires whose laptops haven't arrived—a growing challenge as Gartner research shows remote work fundamentally changes how employees use IT equipment.

Global IT asset management platforms consolidate everything—one vendor across every country, one logistics partner, one currency, one dashboard. Add HRIS integration, and device orders trigger automatically at onboarding while offboarding kicks off retrieval without manual work—crucial since Glassdoor research shows strong onboarding improves retention by 82%.

How leading vendors compare

quipteams

quipteams operates local procurement and logistics in 130+ countries, delivering devices in 4-7 business days without subscriptions, minimums, or exclusivity requirements. The platform handles the full lifecycle: equipping employees, retrieving devices when they leave, storing equipment until it's needed again, buying back devices you no longer want, and secure data wiping throughout.

What makes this possible is local operations. quipteams sources devices from in-country suppliers rather than relying on third-party regional vendors who add coordination overhead and extend lead times. A new hire in India gets their laptop from an Indian supplier, delivered by a local courier who knows the area. A new hire in Brazil gets their equipment from a Brazilian supplier. This eliminates the delays, customs complications, and markup layers that come with vendors relying on third-party regional networks—cutting both delivery times and total costs.

The pricing model is straightforward—pay only for what you use, when you use it. No platform fees, no subscription tiers, no monthly minimums. You get itemized quotes that break down exactly what you're paying for: the device itself, delivery costs, and any additional services you need. Your costs scale naturally with your hiring activity.

HRIS integrations with BambooHR, Gusto, Deel, and Rippling automate the workflow. When your HR system shows a new hire, quipteams triggers the device order automatically. When someone leaves, retrieval starts without manual coordination. This reduces the time IT and People teams spend managing device logistics, letting them focus on higher-value work. Companies like Mercor, Scale AI, X, Revolut, Ramp, Wise, and Webflow use quipteams—check out verified reviews on G2.

Workwize

Workwize operates in 100+ countries with a subscription model that bundles laptops, monitors, and ergonomic furniture. The per-seat pricing simplifies budgeting if you want an all-in-one remote work setup, though costs accumulate quickly as headcount grows.

Delivery typically takes 5-10 days, and the platform includes retrieval services. Workwize handles setup and configuration, which reduces IT workload but requires more upfront coordination. The subscription structure works well for companies that prefer predictable monthly costs and don't mind per-seat fees that scale with team size. For a detailed comparison of alternatives, check out our Workwize alternatives guide.

Firstbase

Firstbase covers 95+ countries with a flat per-seat fee and strong automation features. The platform integrates deeply with HR systems to streamline onboarding, and delivery usually takes 7-14 days.

The catch: Firstbase requires exclusivity, meaning you commit to using them for all IT procurement—no mixing vendors based on region or need. Support can be limited during high-volume periods, and the exclusivity clause reduces flexibility if your needs change or you want to test other solutions.

Unduit

Unduit offers a freemium model with extensive integrations across HR, IT, and finance tools. The platform is powerful but has a steeper learning curve, especially for teams new to global IT asset management.

Coverage spans 80+ countries, though delivery can take 7-21 days depending on location. The freemium tier provides basic functionality, with transaction fees applying to orders. Unduit works well for companies that prioritize integration depth and are willing to invest time in platform setup.

Retriever

Retriever focuses exclusively on device retrieval and certified data wiping, operating primarily in the US, UK, and EU. If you already have procurement handled and need a reliable offboarding partner, Retriever offers per-retrieval pricing with no subscription.

The service includes secure packaging, logistics, and certified data destruction. However, Retriever doesn't handle procurement or delivery, so you'll need separate vendors for onboarding. Geographic coverage is also more limited compared to global platforms.

Esevel

Esevel serves APAC markets with pay-as-you-go pricing and no minimums. Delivery typically takes 5-10 days, and the platform covers buying, delivering, and retrieving devices.

Esevel is cost-effective for SMBs focused on Asia-Pacific, though integrations are limited and scaling to other regions requires additional vendors. The model works well if your team is concentrated in APAC and you want straightforward, regional procurement.

Other vendors in this category include Growrk, Hofy, and Allwhere, which follow similar models with varying regional focus and pricing structures.

How quipteams stands out from the competition

The core difference comes down to operational model and pricing structure. quipteams owns local operations in each country—procurement, warehousing, and logistics—rather than relying on third-party networks that introduce delays and reduce control.

Local presence means devices are sourced in-country, delivered by local couriers who understand regional logistics, and stored in regional facilities when retrieved. This translates to better pricing, faster delivery times, and complete visibility into your orders. Lead times stay consistent at 4-7 business days whether you're shipping to Mexico, Argentina, or the Philippines.

Key differences:

• Direct local vendor network: 300+ local vendors and regional logistics partners across 130+ countries provide transparent local pricing and faster lead times without intermediaries—unlike most competitors who depend on third-party networks and middlemen that add markup and delays.
• No subscriptions or minimums: Pay-as-you-go model with no ongoing commitments, no platform fees, no per-seat charges, and no exclusivity requirements. You pay only for what you use, when you use it.
• Fast local delivery: 80% of orders arrive in 2-4 days through local sourcing, eliminating customs delays and reducing lead times from weeks to days.
• Full lifecycle management: From procurement through buyback and secure data destruction—order devices, track shipments in real time, schedule pickups when people leave, manage inventory across every location, and process buybacks when hardware reaches end-of-life.
• Deep HRIS integration: Automated workflows with BambooHR, Gusto, Deel, and Rippling. A new hire enters your system, and quipteams orders and ships their device automatically. Someone exits, and the platform schedules retrieval, arranges secure data wiping, and updates your inventory—all without IT involvement.

Companies like Revolut, Scale AI, Webflow, Ramp, Wise, and X use quipteams to manage IT assets across their distributed teams, along with 350+ other remote companies. The consistent feedback points to faster delivery, reduced manual work, and cost savings compared to previous solutions.

See how companies like Revolut and Scale AI simplified device logistics in 130+ countries—schedule a 15-minute demo with our team.

10 pro tips for seamless international device provisioning

1. Automate onboarding triggers before day one

Connect your HRIS to your device management platform so new hire entries automatically trigger device orders with enough lead time for local procurement and delivery. Devices arrive before or on the employee's start date without anyone placing manual orders or tracking deadlines across time zones.

2. Source locally to avoid customs delays

International shipping means customs clearance, which adds 7-14 days and often brings surprise duties or taxes. Local procurement within the employee's country skips customs entirely, delivers in 2-4 days instead of weeks, and gives you accurate local pricing upfront.

3. Standardize device configurations by role

Create device profiles for different roles—engineering, sales, operations—with pre-approved specs and software configurations. Ordering decisions get faster, teams stay consistent, and support gets easier when everyone in the same role has similar hardware.

4. Build retrieval into offboarding workflows

Automate device retrieval scheduling when employees exit your HRIS, including pre-paid return shipping labels and clear instructions. Fast retrieval reduces the risk of devices going missing and lets you redeploy or sell hardware while it still holds value.

5. Implement zero-touch deployment where possible

Use mobile device management (MDM) solutions that configure devices remotely as soon as they connect to the internet. IT doesn't touch each device manually, and employees start working immediately without technical assistance.

6. Track device assignments in real time

Maintain centralized visibility into which employee has which device, where it's located, and its current status—in use, in storage, or in transit. Real-time tracking prevents devices from disappearing and supports accurate financial reporting.

7. Plan for secure data wiping and storage

Establish protocols for wiping devices immediately upon retrieval, using certified data destruction methods that meet compliance requirements. Secure storage for wiped devices protects against data breaches and keeps inventory organized for redeployment.

8. Leverage buyback programs for end-of-life hardware

Instead of letting old devices accumulate in storage, use buyback programs that offer fair market value and handle secure data destruction. You recover capital, reduce storage costs, and ensure proper e-waste disposal.

9. Monitor lead times by country and vendor

Track actual delivery times by country and vendor to identify patterns and adjust ordering timelines. Some regions consistently deliver faster than others, and this data helps you set realistic expectations with hiring managers and new employees.

10. Integrate device spend with financial reporting

Connect device procurement data to your financial systems for accurate budget tracking, forecasting, and cost allocation by department or location. Finance gets visibility into IT asset spend, which helps with planning for growth and identifying optimization opportunities.

Frequently asked questions

What's quipteams' biggest differentiator compared to competitors?

quipteams operates a direct network of 300+ local vendors and regional logistics partners across 130+ countries. This infrastructure provides transparent local pricing and faster lead times without intermediaries—unlike most competitors who depend on third-party networks and middlemen that add markup and delays. You get direct access to local procurement, which means better pricing, faster delivery, and no customs complications.

How fast can devices be delivered to new hires in different countries?

Delivery speed depends on whether devices source locally or ship internationally. Local procurement typically delivers in 2-4 days, while international shipping takes 10-14 days or more due to customs clearance. quipteams sources locally in 130+ countries, with 80% of deliveries arriving within 2-4 days.

What integrations are available for onboarding and offboarding automation?

HRIS platforms like BambooHR, Gusto, Deel, and Rippling integrate directly with device management platforms to trigger orders and retrievals automatically. These integrations sync employee data, start dates, locations, and exit dates to eliminate manual order placement and ensure devices arrive on time without IT involvement.

How does device retrieval and secure data wiping work?

When an employee offboards, the platform schedules a pickup with pre-paid return shipping, sends instructions to the employee, and tracks the device in transit. After retrieval, certified data wiping follows industry standards like NIST or DoD to ensure complete data destruction, and the device either gets redeployed, stored, or sold through buyback programs.

Are there any subscriptions, minimums, or exclusivity requirements with quipteams?

No. quipteams operates on a pay-as-you-go model with no subscriptions, no minimum order requirements, no platform fees, and no exclusivity agreements. You pay transparent local pricing for devices and services only when you use them, with no ongoing commitments or per-seat charges.

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