Automate your device lifecycle, one layer at a time

Seven layers, from role-based kits to a full API integration.

The goal: your team should barely open the portal.

Book a setup reviewRead the API docs
10 → 1
manual steps per hire, down to one
< 1 min
for each new hire to share their details
Zero
stockouts, with Replenish keeping inventory topped up
The layers

Build toward zero-touch deployment.

Each layer removes manual work. Stack them and the lifecycle runs itself.

  1. 01

    Catalog

    01

    Pre-built kits by role, so no one picks specs from scratch for every hire.

    picking specs manuallyone click per role
    Why it pays off

    Saves time on every hire, and it's the foundation the other layers build on.

  2. 02

    Buy & Hold

    02

    Buy your recurring models in advance. We store them for free, deliver them when needed, and volume gets you a better unit price.

    one-off orders & stockoutsdevice arrives before day one
    Why it pays off

    The device is already there: no wait, no risk of running out, and a lower price per unit.

  3. 03

    Scheduling Form

    03

    We contact each new hire for delivery details and availability. It takes them under a minute.

    email / WhatsApp back-and-forthzero-touch on your side
    Why it pays off

    We gather the info, so your team never chases anyone. A dashboard shows every form's status, and you can customize reminders or fill one in yourself.

  4. 04

    Pre-approved Pricing

    04

    Set a price range per country, once. Any order within it is approved automatically.

    a quote + approval cycle per orderauto-approved within range
    Why it pays off

    No approval delay on routine orders, and Finance keeps control by setting the ceiling once.

  5. 05

    Replenish

    05

    Set a minimum stock level based on your hiring plan. When stock drops below it, we reorder automatically.

    watching stock & reorderingyou never run out
    Why it pays off

    It keeps "in stock" the normal case, so most onboardings ship straight from the warehouse.

  6. 06

    HRIS Integration

    06

    Connect your HRIS out of the box. Names, roles, emails, locations and statuses appear within the quipteams portal.

    re-typing employee detailsauto-filled, always accurate
    Why it pays off

    We alert you when someone is about to start or leave and no request exists yet. Quotes pull address, phone and details straight from your HRIS.

  7. 07

    API IntegrationEnd goal

    07

    Connect quipteams to your source of truth (HRIS, Okta, Jira and more), so a new hire or a departure triggers the whole flow. Webhooks let you pull any data you need.

    opening the portal, HR↔IT handoffsthe lifecycle runs itself
    Why it pays off

    With every layer above in place, the API ties them together and your team barely opens the portal. Read the API docs →

The process, end to end

One new-hire request, two ways

Manual vs. automated. Every layer you add is one less thing your team has to manage.

BeforeManual: every step needs a person
  1. New hire joinsIT gets notified
  2. Open the portalLog in, start an order
  3. Choose the devicePick specs manually
  4. Check stockOften nothing on hand
  5. Request a quoteWait for pricing
  6. Approve the quoteWait on Finance
  7. Place the orderConfirm manually
  8. Gather employee infoCollect & enter details
  9. Coordinate deliveryManual, every time
Repeat for every hirerework
AfterAutomated: people only for exceptions
New hire joinsVia API (HRIS / Okta / Jira)
Identify kitBy role (catalog)
In stock?Buy & Hold inventory
Yes
Assign deviceFrom inventory
No
Generate quoteKit model
Pre-approved pricing?Within approved range
Yes
No
Human approvalException
Zero-touch dispatchVia scheduling form

Stock also replenishes automatically in the background, so no one has to watch the numbers.

The only human touchpoint left: when a quote falls outside approved pricing, it routes to a person for sign-off. Everything else runs automatically.

The same flow runs in reverse for offboarding: we trigger the retrieval and coordinate the pickup.

The real value isn't the hardware. It's the time your team gets back.

Not sure where to start? We'll review your setup and map your next layer.

Book a setup review Read the API docs